Job Purpose

The Finance Administrator is responsible for providing financial and administrative support to ensure effective, efficient, and accurate financial and administrative operations. The role involves processing financial transactions, maintaining records, assisting with reconciliations, and supporting the finance team in day-to-day operations.

Key Responsibilities

1. Financial Administration

• Process invoices, payments, and expense claims accurately and in a timely manner.
• Maintain and update financial records and ledgers.
• Reconcile supplier statements and bank accounts.
• Ensure all transactions comply with company policies and relevant legislation.

2. Payroll and Employee Expenses

• Assist with payroll preparation by providing relevant data (e.g. attendance, bonuses, deductions).
• Verify and process employee expense claims.
• Support HR and Finance teams with payroll queries.

3. Accounts Receivable and Payable

• Issue invoices and follow up on outstanding payments.
• Record incoming payments and maintain customer account information.
• Manage supplier invoices and ensure timely payment processing.

4. Reporting and Record Keeping

• Assist with the preparation of monthly, quarterly, and annual financial reports.
• Maintain filing systems for financial documentation (digital and physical).
• Support audits by providing requested documentation and explanations.

5. General Administration

• Support the Finance Manager and the Department with ad hoc projects and reporting.
• Liaise with internal departments and external vendors.
• Maintain confidentiality of financial information.

Skills and Competencies

• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Good interpersonal and communication skills.
• Proficient in Microsoft Excel and accounting software (e.g. Xero, Sage, QuickBooks, or similar).
• Ability to work independently and as part of a team.

Qualifications and Experience

• Matric / Grade 12 (essential).
• Diploma or certificate in Accounting, Finance, or Business Administration (preferred).
• 2–3 years’ experience in a finance or accounting administrative role.
• Experience with accounting systems and ERP software advantageous.

Key Attributes

• Integrity and professionalism.
• Proactive and reliable.
• Strong problem-solving ability.
• Commitment to meeting deadlines.